Limitations of QBO Rules:
1- When you create a rule for a client in QBO that rule is created solely for only that client.
2- Many many rules are repeat rules that won’t change (Starbucks, American Airlines, Texaco Gas etc…)
3- With thousands of rules across all your clients, finding a mistaken rule is like finding a needle in haystack
4- Maintaining consistency of vendors across all your rules is extremely difficult especially with large overseas teams
5- Creating/Editing Rules in QBO requires giving access to QBO
Ledgersync Benefits:
1- Ledgersync Rules Engine works the “opposite” of QBO. You can create a “Global Rule” and that one single rule can mass apply to ALL Clients and feed into the correct QBO GL Code for each client.
2- All rules are displayed on a single web page and you can see the rules, the logic and which client the rule has been applied to. (Full visibility of your rules)
3- When you add a client and bank connection to Ledgersync, the transactions are AUTO ASSIGNED based upon the rules you have created. The Global Rules acts like a “VLOOKUP” and mass assigns the rules. Ton of time savings here!
4- Full review process to edit and delete before pushing into QBO. Also ability to mass delete from QBO as well. (we have you fully covered!)
5- Edit a single rule (example: Starbucks was categorized as X and now Y) that rule impacts all transactions for all clients going forward
6- Because the rules have been made visible and simplified on a single web page- no more mis categorization mistakes.
7- All work is done in QBO and you can be assured your QBO books are pristine.
If you have additional questions and would like to speak to our Accounting Workflow Specialist, please book a time with Matthew Fulton to learn more and help you get started. His calendar is available at the bottom of the page. https://www.ledgersync.com/global-rules-engine