Global Rules
Uploading Your Own Chart of Accounts, Vendors & Bank Accounts to the Rules Engine (No QBO/Zoho Required)
Overview You don’t need QuickBooks Online or Zoho Books to use the LedgerSync Rules Engine. If your firm keeps its books in another system — or a client isn’t on a connected accounting platform — you can upload your chart of accounts, vendors, and ...
Rules Engine — Default Rules & Categories (Pre-Built Starter Set)
Overview Instead of building every common rule from scratch, LedgerSync offers an opt-in set of Default Global Rules and Default Categories — a pre-built starter library covering the common-sense categorizations most firms need (common vendors, bank ...
Rules Engine — Assigning QuickBooks Classes with Rules
Overview The Rules Engine can assign a QuickBooks Class in addition to the Category when categorizing transactions. This supports clients — such as government entities, nonprofits, and multi-location businesses — that track expenses at a deeper level ...
Rules Engine — Rule Direction: Money In, Money Out, or Both
Overview Every rule in the LedgerSync Rules Engine has a direction setting that controls which transactions the rule can match: Money In, Money Out, or Money In or Out. Choosing the right direction prevents a rule from mis-categorizing refunds, ...
QBO Sync — Duplicate Transaction Detection & Sync Anyway
Overview LedgerSync automatically detects when a bank transaction about to be synced to QuickBooks may already exist in QBO as a manually entered entry. Instead of creating a duplicate, it holds the transaction back and flags it visibly so you can ...
Rules Engine — Check Matching in Transactions
Overview When check images are available for a client’s account, LedgerSync automatically links each check image to its matching bank transaction. The matched check’s payee name and memo are displayed alongside the transaction in the Rules Engine, ...
Zoho Books Integration — Setup & Transaction Sync
Overview LedgerSync now supports Zoho Books as a full accounting platform integration — equivalent to the existing QuickBooks Online integration. If your firm uses Zoho Books to manage client books, you can connect it to LedgerSync and use the Rules ...
Rules Engine — Audit Log
Overview The Rules Engine Audit Log is a complete, searchable record of every action taken inside the LedgerSync Rules Engine — by any user in your firm. It tracks rule changes, category updates, and individual transaction actions so that nothing is ...
Rules Engine — AI Rule Generation (Single Transaction & Bulk)
Overview LedgerSync's AI can automatically create Global Rules and Global Vendors for you — either for a single unmatched transaction or for all unmatched transactions in bulk. This dramatically reduces the time it takes to build out a firm's rule ...
Inter-Company Transfer Detection in the Rules Engine
Overview LedgerSync automatically detects inter-company transfers — transactions where money is moved between two bank accounts belonging to the same business or related entities. This is a common accounting scenario: a company withdraws from one ...
Global Categories Not Mapped
Overview For Global Rules to work correctly in LedgerSync, each Global Category must be mapped to the corresponding category in each client's QuickBooks Online (QBO) account. Without this mapping, LedgerSync has no way to know where to push ...
Rules Engine - Bulk AI Categorization
LedgerSync Rules Engine - Bulk AI Categorization What is the Bulk AI Function? The Bulk AI function in the Global Rules module allows you to automatically categorize all uncategorized transactions in one click. LedgerSync's AI logic has been refined ...
Global Rules Creation Via Ledgersync AI Model
Overview Ledgersync now offers the ability to use AI to create global rules automatically. We have fine-tuned the AI model to understand transactional data and suggest global rules with vendor assignments. The AI global rule engine strips out all the ...
Working with Global Rules and Global Categories
Prerequisites This guide assumes you have already connected at least a few of your LedgerSync clients to QuickBooks Online and completed the initial integration setup. If you have not done this yet, please see: How to Connect Your LedgerSync Client ...
Benefits of the LedgerSync Rules Engine
Overview The LedgerSync Rules Engine is a firm-wide transaction categorization system that sits on top of QuickBooks Online. Instead of creating rules one client at a time inside QBO, you build rules once in LedgerSync and they apply automatically ...