Global Rules
Rules Engine: Setting Up Rules for a Client with an AI Assistant (Claude, ChatGPT, Grok) and Most Common Messages
Overview LedgerSync's AI proposes rules that categorize a client's waiting bank transactions, or exclude them from the books. This works for Manual and QuickBooks Online clients. After you say yes, LedgerSync saves the rules and fills the ...
Rules Engine: syncing QuickBooks or ZohoBooks data and resetting a client's transactions
Each accounting platform in the Rules Engine (QuickBooks, ZohoBooks and Manual) has its own area. At the bottom of that area's left menu are the buttons that sync a client's data from QuickBooks or ZohoBooks and reset a client's transactions. Each ...
How to Restrict Who Can Create and Edit Global Rules
Controlling Who Can Manage Global Rules The account owner and admins can choose which roles may create, edit, retire and reorder your firm's Global Rules. Permissions are set per role, not per person, and a change you make applies only to your firm. ...
Rules Engine: Find Duplicates and Merge (Global Rules and Global Categories)
Overview Over time a firm's Global Rules and Global Categories can pick up duplicates: the same rule added twice, or the same category entered twice with slightly different spelling. Find Duplicates scans for these and lets you merge each set into ...
Uploading Your Own Chart of Accounts and Vendors to the Rules Engine (No QBO/Zoho Required)
You don't need QuickBooks Online or Zoho Books to use the LedgerSync Rules Engine. Go to Rules Engine > Manual, open Settings > Initial Setup > Manual Setup, pick a client and upload an Excel file. The standard Template holds vendors and categories ...
Rules Engine: Default Rules (Pre-Built Starter Set)
Overview Instead of building every common rule from scratch, QuickBooks firms can pick from a pre-built set of Default Rules. Each one is a ready-made Global Rule for a common vendor, such as office supply stores, travel, vehicle, software and phone ...
Rules Engine — Assigning QuickBooks Classes with Rules
Overview The Rules Engine can assign a QuickBooks Class in addition to the Category when categorizing transactions. This supports clients — such as government entities, nonprofits, and multi-location businesses — that track expenses at a deeper level ...
Rules Engine: Rule Direction: Money In, Money Out, or Both
Every rule in the LedgerSync Rules Engine has a direction that controls which transactions it can match: Money in, Money out or Money in or out. Picking the right direction keeps a rule from categorizing refunds, reversals or deposits that happen to ...
QBO Sync - Duplicate Transaction Detection and Sync Anyway
Overview Before LedgerSync pushes a bank transaction to QuickBooks Online, it checks whether QuickBooks already has a matching entry that LedgerSync did not create, for example one someone entered by hand. If it finds one, it holds the transaction ...
Rules Engine: Check Matching in Transactions
When LedgerSync has a check image for a client's bank account, it automatically links the image to the matching bank transaction. In the Rules Engine you can open the check from that transaction, see the details read from it, such as who it was paid ...
Zoho Books Integration: Setup & Transaction Sync
LedgerSync connects to Zoho Books. You can then use the Rules Engine to categorize your clients' bank transactions and sync them into each client's Zoho Books organization. Your firm can have Zoho Books clients and QuickBooks clients at the same ...
Rules Engine: Audit Log
The Rules Engine Audit page shows who changed what in your Rules Engine, and when. It lists changes to rules and categories, and the Accept and Exclude actions taken on transactions, for everyone in your firm. If a transaction ended up in the wrong ...
Rules Engine: AI Rule Generation (Single Transaction and Bulk)
LedgerSync can use AI to create Global Rules for you. You can do it for one transaction at a time, or run it in bulk for every transaction in your firm that no rule has picked up yet. Either way, you still review the rules and map their categories to ...
Inter-Company Transfer Detection in the Rules Engine
When a client moves money between two of their own accounts, for example from checking to savings or to pay a credit card, LedgerSync can find both sides of the transfer and pair them. The money leaves one account and arrives in the other for the ...
Global Categories Not Mapped
If a Global Rule matches a transaction but the rule's Global Category is not mapped to an account in that client's QuickBooks Online company, LedgerSync cannot categorize the transaction. The transaction shows the rule's name in a red badge, and you ...
Rules Engine - Bulk AI Categorization
LedgerSync Rules Engine - Bulk AI Categorization What is the Bulk AI Function? The Bulk AI function in the Global Rules module allows you to automatically categorize all uncategorized transactions in one click. LedgerSync's AI logic has been refined ...
Global Rules Creation Via Ledgersync AI Model
Overview Ledgersync now offers the ability to use AI to create global rules automatically. We have fine-tuned the AI model to understand transactional data and suggest global rules with vendor assignments. The AI global rule engine strips out all the ...
Working with Global Rules and Global Categories
Before you start This guide assumes you have already connected some of your clients to QuickBooks Online in the Rules Engine. Overview Global Rules are firm-wide categorization rules. One rule works across all of your connected clients. Each rule ...
Benefits of the LedgerSync Rules Engine
Overview The LedgerSync Rules Engine is a firm-wide transaction categorization system that works with QuickBooks Online. Instead of creating rules one client at a time inside QuickBooks, you build rules once in LedgerSync and they apply across every ...